Manual

Advanced Inventory Management System - Store User Manual

Chapter 1: Introduction to A.I.M.S.
Chapter 2: Onboarding Items with UPC
Chapter 3: Onboarding Items without UPC
Chapter 4: Scanning your Inventory
Chapter 1: Introduction to A.I.M.S.

As an optician, you may have always been bothered by thinking about your business processes, logistics and inventory management --- you want each and every part of your business to run smoothly and seamlessly. The problem is there are a lot of solution out there that you end up investing in too many solution systems that it even complicates everything further.

That being said, Frame Source Group has developed a solution that will integrate your inventory, sales, and logistics process in an all-in-one package.

In this manual, we teach you how to use the software and all its features.

Chapter 2: Onboarding Items with UPC

Follow the steps below if you're commissioning new frames with UPC barcodes.

  1. Turn on your handheld scanner and A.I.M.S app. Pair them through the handheld reader's Bluetooth. AIMS App: Step One
  2. After you've paired successfully and login to A.I.M.S, tap on Onboarding.
  3. Since we're commissioning frames with UPC barcode, tap Yes on the next screen. AIMS: Step Two
  4. The next step will show you several fields of item information. Please scan the barcode using your handheld reader and it will populate the fields. When you're happy with the details in the field, please hit Proceed. AIMS: Step Three
  5. You will then see an image of the frame that you just tagged. If this matches the item you want to commission, you can move ahead and add a price in the * Input Price* field. AIMS: Step Four
  6. After you input the price, you will be asked to either Print the tag or Assign the Tag. What you want to do is to print the tag first before assigning the tag with a QR code. AIMS: Step Five
  7. When you have succesfully printed a tag, you can now assign the tag using it's RFID number. You scan the tag using your reader and it will return the information in this field. AIMS: Step Six
  8. Once you're happy with the information on the screen, tap on the Assign button. You have now succesfully commissioned a frame using the A.I.M.S app! AIMS: Step Seven
Chapter 3: Onboarding Items without UPC

Follow the steps below if you're commissioning new frames without UPC barcodes.

  1. Turn on your handheld scanner and A.I.M.S app. Pair them through the handheld reader's Bluetooth. AIMS App: Step One
  2. After you've paired successfully and login to A.I.M.S, tap on Onboarding.
  3. Since we're commissioning frames without a UPC barcode, tap No on the next screen. AIMS: Step Two
  4. The next step is to key in the item's Brand and Model as shown below. AIMS: Without UPC Step Three AIMS Without UPC Step Four
  5. Afterwards tap the Find Match button to search for the frame information in the database. When the system finds the frame matching the brand and model of your frame, hit Select then the Proceed button. AIMS Without UPC Step Six
  6. You will then see an image of the frame that you just tagged. If this matches the item you want to commission, you can move ahead and add a price in the * Input Price* field. AIMS: Step Four
  7. After you input the price, you will be asked to either Print the tag or Assign the Tag. What you want to do is to print the tag first before assigning the tag with a QR code. AIMS: Step Five
  8. When you have succesfully printed a tag, you can now assign the tag using it's RFID number. You scan the tag using your reader and it will return the information in this field. AIMS: Step Six
  9. Once you're happy with the information on the screen, tap on the Assign button. You have now succesfully commissioned a frame using the A.I.M.S app! AIMS: Step Seven
Chapter 4: Scanning your Inventory

If and when you're happy with the items you commissioned in your Inventory, we can now start checking if all your items can be picked up by your handheld scanner.

Please follow the steps below to take your first inventory scan:

  1. Open your A.I.M.S. app. Make sure that your handheld is connected.
  2. Tap the Inventory button. It should show you all the items you have commissioned to your inventory.

AIMS Home Screen

AIMS Inventory Screen with Inventory list

  1. To know what you currently have available in stock, take your handheld and pull the trigger. You might have to move around a bit to make sure you pick up all the tags that are physically available in your store.
  2. You can keep repeating this cycle until such time you've picked up all the items you are expecting to have. It shouldn't take more than a few minutes for a couple of thousand items.
  3. When you're happy with the scan, tap on the Send Report icon, on the bottom right of the page, to save your inventory.

AIMS Send Report Additional Found Items

  1. In case your handheld picked up tags that are not currently in your inventory, it will show up as a number above the Send Report button. If you want to add these items to your inventory, just mark the tick box and then hit submit.

AIMS Inventory Submit Success Prompt

Congratulations! You're all done with your daily scan. You may now proceed to get on top of your Work Queue using A.I.M.S web UI, Probe.

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